Welcome to our guide on preparing your newspaper files for e-Edition format! Ensuring that your publication renders beautifully in digital form is essential for providing your subscribers with a high-quality reading experience. In this article, we will walk you through the necessary steps and requirements to convert your print-ready newspaper into the optimal format for e-Edition processing.

Preparing your files properly ensures your newspaper renders correctly in e-Edition format with high-quality images and readable text. The eType system requires specific PDF formats and image handling to create optimal digital editions for your subscribers.

By following these preparation methods, you can convert your print-ready newspaper into the correct format for e-Edition processing. Proper preparation prevents image rendering issues and ensures your digital edition maintains the quality and appearance of your print publication.

Before you begin, make sure you have your completed newspaper layout file (such as InDesign) or individual PDF pages. Ensure all content is finalized and images are properly embedded before starting the file preparation process.

Before preparing any PDF, please ensure the following:

• Flatten all image files prior to PDF creation.

• Embed (don't just link) image files in your layout program.

• Verify image embedding to prevent rendering problems in e-Edition format.

Why does this matter? Failure to flatten and embed images can create display issues when eType converts your PDF to interactive e-Edition format.

Best for: Publishers using layout programs like InDesign.

• Open the final version of your newspaper in your layout program (InDesign, etc.).

• Verify all content is complete and ready for publication.

• Check image embedding: Ensure all images are embedded, not linked.

• Select PDF export from your layout program.

• Choose "Print Quality" settings for optimal e-Edition display.

• Export as a single PDF containing all pages in the correct order.

• Save the exported PDF - this file will be uploaded to eType.

Advantages:

• Maintains highest quality.

• Preserves all formatting and design elements.

• Single file simplifies the upload process.

• Recommended by eType for best results.

Best for: Publishers who receive individual PDF pages from their printer.

• Collect all single-page PDFs delivered by your printer.

• Verify page completeness and correct numbering.

• Check file quality and readability.

• Use PDF combination software (Adobe Acrobat, online tools, etc.).

• Arrange pages in numeric/section order.

• Verify page sequence before finalizing.

• Save combined PDF for eType upload.

Considerations:

• Requires additional software or tools.

• Must maintain proper page order.

• Quality depends on original printer PDFs.

Best for: Publishers with multiple printer PDFs who cannot easily combine them.

• Create a dedicated folder for the newspaper issue.

• Place all printer PDF files in the folder.

• Verify all pages are included and properly named.

• Right-click on the folder containing all PDFs.

• Select "Send to Compressed Folder" (Windows) or equivalent compression option.

• Create a ZIP file containing all individual PDFs.

• Upload the ZIP file to the eType system.

Note: eType will process individual PDFs from the archive and combine them during e-Edition creation.

Before uploading any file format, please ensure:

• [ ] All pages included in correct order.

• [ ] Images are flattened and embedded.

• [ ] Text is readable and properly formatted.

• [ ] File size is reasonable for upload (contact eType if extremely large).

• [ ] Final version with no pending edits.

A: Linked images reference external files and may not display properly in e-Edition. Embedded images are included within the layout file and ensure consistent display.

A: Check the InDesign Links panel - embedded images show an embedded icon. Linked images show a chain icon and may cause e-Edition display issues.

A: Large files may have slow upload times. If your file exceeds reasonable limits, contact eType Services to discuss optimization options or alternative delivery methods.

A: "Print Quality" is recommended for best e-Edition results. Lower quality settings may result in poor image reproduction in the digital edition.

A: Use Method 3 (compressed archive) if you have individual pages. eType can process multiple PDFs, but they must be properly organized in a ZIP file.

A: Image flattening methods vary by software. In most programs, this means rasterizing or converting vector/layered images to flat bitmap format before layout.

A: eType accepts PDF files (preferred), ZIP archives containing PDFs, and RAR compressed files. Single PDFs typically provide the best results.

A: Yes, include all content that appears in your print edition, including advertisements, to maintain the complete newspaper experience for digital subscribers.

Thank you for taking the time to prepare your newspaper for e-Edition format! Following these guidelines will help ensure a smooth transition to digital publication, providing your readers with the best possible experience.